Privacy Policy

GAP Event (“GAP Event,” “we,” “our,” or “us”) values and respects your privacy. This Privacy Policy explains how we collect, use, store, and disclose personal and non-personal information when you visit our website, https://www.gap-event.org, make a donation, register for an event, or otherwise interact with our nonprofit organization.

This Privacy Policy is governed by the laws of the State of Tennessee and is intended to comply with relevant federal and state regulations, including the Tennessee Personal Rights Protection Act, Children’s Online Privacy Protection Act (COPPA), and applicable IRS rules for nonprofit data management.

1. INFORMATION WE COLLECT
A. Personal Information
We may collect personally identifiable information when you:

Make a donation

Subscribe to our newsletter or mailing list

This may include:

Full name

Email address

Phone number

Billing and/or mailing address

Credit/debit card or payment account details (processed securely via third-party services)

Donation history and preferences

Event participation history

Any messages, notes, or responses you submit

B. Non-Personal and Technical Data
We may automatically collect certain non-personal data through cookies, log files, or analytics tools:

IP address

Browser type and version

Operating system

Geographic location

Referring websites or URLs

Access times and dates

Pages viewed and time spent on our Site

This data helps us improve the performance, security, and functionality of our website.

2. HOW WE USE YOUR INFORMATION
We may use your information to:

Process and acknowledge donations

Send donation receipts and year-end giving summaries (as required by the IRS)

Communicate updates, newsletters, and event invitations

Manage event participation and volunteer coordination

Respond to inquiries or customer service requests

Analyze website traffic and usage trends

Maintain legal and financial compliance

Prevent fraud, abuse, or misuse of our services

We only use your information for purposes related to our nonprofit mission.

3. DONATION SECURITY AND PAYMENT PROCESSORS
We do not store full payment information (such as complete credit card numbers or CVV codes) on our servers. All financial transactions are securely processed through trusted third-party providers such as [Insert Payment Processor: e.g., Stripe, PayPal, or Authorize.net], in compliance with PCI-DSS (Payment Card Industry Data Security Standards).

4. INFORMATION SHARING & DISCLOSURE
We will never sell, rent, or lease your personal information.

However, we may share limited data in the following cases:

Service Providers: Such as email platforms, donation processors, or event management tools under strict confidentiality agreements.

Legal Requirements: When compelled by law, subpoena, warrant, or legal process from law enforcement or courts.

IRS and Financial Reporting: When required to fulfill nonprofit reporting or audit obligations.

We will not share donor names publicly without explicit written consent unless required by law.

5. DATA RETENTION
We retain personal data only as long as necessary to:

Fulfill the purpose for which it was collected

Comply with legal, tax, and accounting obligations (including IRS recordkeeping requirements)

Maintain historical donation records for donor acknowledgment

Data that is no longer needed will be securely deleted or anonymized.

6. YOUR RIGHTS UNDER TENNESSEE LAW
Under applicable Tennessee law and federal regulations, you may:

Request access to your personal data

Request correction or deletion of incorrect data

Request limitations on how your data is used

Withdraw consent for non-essential communication

Request a record of any third parties who have accessed your data

To make any of the above requests, contact us at: gap26info@proton.me

7. COOKIES AND TRACKING TECHNOLOGIES
We use cookies and similar technologies to:

Enhance user experience

Monitor website performance

Support login sessions or donation carts

You may disable cookies in your browser, but doing so may affect the functionality of some features on the Site.

8. EMAIL COMMUNICATION AND OPT-OUT
You may receive periodic emails from us for fundraising, updates, or event information.
You may unsubscribe at any time by clicking the “Unsubscribe” link in the email or contacting us directly.

9. CHILDREN’S PRIVACY
Our website and services are not intended for children under the age of 13.
We do not knowingly collect information from children. If we learn we have done so unintentionally, we will delete such data promptly.

10. THIRD-PARTY LINKS
Our website may link to external websites or platforms. We are not responsible for the privacy practices of these third parties. Please review their privacy policies separately.

11. CHANGES TO THIS PRIVACY POLICY
We may revise this Privacy Policy from time to time. Updated versions will be posted on this page with a new effective date.